If you are thinking about an offsite backup for the safe storage and protection of your client and company information you have started thinking in the right direction. The need to have a second copy of your information stored safely or another location to store your information is highly important for any small business. You might not be at the stage where your company needs a huge amount of storage or backup copy that can be provided, such as that provided by an offsite backup service (ones that use tape for huge amounts of data) – well for now anyway. There may be a day in the future that you will, but what can you think about in the meantime. Let’s look at some options for when you have smaller amounts of data. When it increases you will have to change over to the big guns of tape data storage. If your business is online, you can expect exponential growth in the data needed to secure, you might as well get in the habit early.
- Online data storage. There are a number of ways that you can begin to store your information or create back-ups using online data transfer. Remember you will need to use some software and start paying for space online for any credible storage. Simply thinking, using Google Documents to store information, is the most simplest form of doing this. A paid service is something like iDisk. You pay a monthly premium for disk space online. This is normally used for individuals to store their information instead of having a disk at home.
- Managed Server. Managed servers are a way that you can store your company’s information in another location. These again will cost you a monthly fee, and often give you a number of features and mean that much of your information, not just your back-ups are stored in another location. Again, you are using the internet to transfer your data. This is more detailed service, offering you software, safe storage and the like.
- Setting up your own disk somewhere. Some of those people who are a little bit more technically inclined are keen on setting up their own disk somewhere. Information transfer is still online, and you need to set up the drive so that it sits online somewhere. The common way is to set up a bunch of hard drives hidden in the wall of a building or their home that they own. This way there is some real physical protection other than normal security features. You will need to think about a range of other issues such as always being able to keep it online even when there is a power black-out.
It is important to understand what the offsite data storage companies offer. Serious protection in super high security protection and physical transit of information in secure vehicles – the ultimate security of information. The other options explained here do not offer anything near the protection, security, control and transfer of your information like that of professional services. Note all that are explained above are all only possible with online transfer of information, and for complete and comprehensive security, that is not an option. With highly crucial and sensitive information, especially when you have large amounts, they are the only choice.